Privacy & Confidentiality Policy
The Evolved You | I Am Kat Vee
Last updated: 15 October 2026
- Our Commitment to Your Privacy
At The Evolved You, we understand that reaching out for support can involve sharing deeply personal experiences.
Your privacy, trust and emotional safety are important to us. We are committed to treating your information with respect, maintaining appropriate confidentiality and being transparent about how your information is handled.
This Privacy & Confidentiality Policy explains how we collect, use, store, protect and disclose personal information when you visit our websites, enquire about our services, attend coaching or breathwork sessions, participate in programs or purchase digital products.
We aim to handle personal information in accordance with the Privacy Act 1988 (Cth), the Australian Privacy Principles (APPs) and other applicable Australian laws.
- Who We Are
The Evolved You and I Am Kat Vee provide personal development and wellbeing services, including:
- Breathwork and nervous system education
- Mindset, meditation and personal development coaching
- Emotional wellbeing and somatic practices
- Individual coaching and group programs
- Workshops, memberships and online education
- Digital guides, courses and resources
Business operator: Trustee of the Vcelka Trust
Trading names: The Evolved You / I Am Kat Vee
ABN: 15 316 980 724
Website: www.theevolvedyou.com
Email: hello@theevolvedyou.com
This policy applies to information collected through our websites, booking systems, online forms, emails, coaching services, programs and associated business platforms.
- Information We Collect
Depending on how you interact with us, we may collect:
Personal and contact information
Your name, email address, telephone number, billing details and other information you voluntarily provide.
Coaching and wellbeing information
Information you choose to share about your goals, emotional wellbeing, stress, personal experiences, relationship challenges, lifestyle, relevant health considerations and previous experiences with coaching or breathwork.
Some of this may be sensitive information under Australian privacy law.
Session and program information
Appointment history, coaching goals, participation records, relevant session notes, progress information, consent records and, where separately authorised, session recordings.
Purchases and payments
Information relating to purchases, subscriptions, transactions and payment status. Payments may be processed through secure third-party providers. We do not intentionally store complete payment card details in our own client records.
Website and technical information
Information such as device type, browser details, IP address, website activity and cookies, where collected through our websites and connected services.
We aim to collect only information reasonably necessary for our services and business operations.
- How We Collect Your Information
We may collect information when you:
- Complete a discovery or coaching questionnaire
- Book a session or make an enquiry
- Participate in coaching, breathwork or other programs
- Purchase digital products or memberships
- Subscribe to our emails
- Contact us through our website, email or social media
- Participate in online events or communities
Where practical, information is collected directly from you.
We may also receive limited information from booking, payment or other service providers, or from another person with your consent or where otherwise permitted by law.
We will explain the purpose of collecting sensitive information and seek appropriate consent where required.
You may choose not to provide certain information. However, this may affect our ability to provide particular services safely or appropriately.
- How We Use Your Information
We use personal information for purposes including:
- Responding to enquiries and managing appointments
- Preparing for and delivering coaching and breathwork sessions
- Understanding your goals and tailoring our services
- Assessing the suitability and safety of particular practices
- Managing coaching programs, purchases and memberships
- Sending booking confirmations, reminders and relevant service information
- Maintaining appropriate records and meeting legal obligations
- Improving our services and website functionality
- Sending educational or promotional communications where permitted by law and supported by appropriate consent
We do not sell your personal information.
We do not use your sensitive coaching or health information to target advertising or make unrelated marketing decisions without appropriate consent.
- Confidentiality of Coaching and Breathwork Sessions
We recognise that clients may share sensitive experiences during coaching and breathwork sessions.
We treat information shared during private sessions as confidential and limit access to those who are authorised and reasonably need the information for service delivery or administration.
We will not ordinarily disclose your personal experiences, session discussions or confidential records to family members, employers or other third parties without your consent.
However, confidentiality is not absolute.
Information may be disclosed where:
- You provide informed consent
- Disclosure is required or authorised by law, including a valid court order
- We reasonably believe disclosure is necessary to lessen or prevent a serious threat to life, health or safety, where permitted by law
- Another applicable legal exception permits or requires disclosure
Where appropriate and lawful, we will seek to inform you before making a disclosure.
We do not share identifiable client stories, testimonials or experiences publicly without separate permission.
Participation in group programs or online communities may involve sharing information with other participants. While we establish confidentiality expectations, we cannot guarantee the conduct of other participants.
- Session Recordings
Some online coaching or breathwork sessions may offer an optional recording.
We will seek your informed consent before recording a private session and explain the purpose of the recording, who can access it and how it will be stored and retained.
You may decline recording or ask for recording to stop.
Where recordings are made, they may contain sensitive personal information and will be handled accordingly.
Recordings will not be published, used in marketing, shared with other clients or used for unrelated purposes without appropriate additional permission.
You may contact us to request access to or deletion of a recording, subject to applicable legal obligations and retention requirements.
- How We Store and Protect Your Information
We use administrative, technical and organisational safeguards appropriate to the information we handle.
These may include:
- Password-protected accounts and access controls
- Multi-factor authentication where available
- Restricted access to confidential client information
- Reputable third-party technology providers
- Secure storage and transfer methods where available
- Procedures for managing privacy incidents and unauthorised access
No internet-based system can be guaranteed completely secure. However, we take reasonable steps to protect information from misuse, interference, loss, unauthorised access, modification and disclosure.
If an eligible data breach occurs, we will assess our notification obligations and notify affected individuals and the Office of the Australian Information Commissioner where required by law.
- Third-Party Platforms and Overseas Data Processing
We use third-party services to operate our business, which may include:
- Kajabi for customer management, courses, coaching, communications and digital products
- Calendly or other scheduling services, where used
- Google services for calendars, communications or video meetings
- Payment processing providers
- Website hosting, analytics and other business technology providers
These providers may process or store personal information outside Australia, including in the United States and other countries identified in their applicable service arrangements.
We take reasonable steps required by applicable law when using overseas service providers and aim to limit the information shared to what is necessary.
Third-party platforms may also have their own privacy policies, which we encourage you to review.
- Email Communications and Marketing
We may send emails relating to appointments, purchases, coaching programs and services you have requested.
We may also send educational resources, updates and promotional communications where we have the necessary consent or are otherwise permitted by law.
Marketing emails will identify the sender and provide a way to unsubscribe in accordance with applicable Australian law.
You can unsubscribe from marketing communications at any time. Unsubscribing does not necessarily prevent essential communications about existing appointments, purchases or services.
We do not sell or rent email lists.
- Website Cookies and Analytics
Our websites may use cookies and similar technologies to support website functionality, understand visitor activity, improve user experience and measure marketing effectiveness.
Some third-party services may also collect information through embedded content or analytics tools.
You can manage certain cookies through your browser settings and any consent controls available on our websites.
Where legally required, we will obtain appropriate consent before using particular tracking technologies.
- How Long We Keep Information
We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including service delivery, legitimate business administration, legal obligations, dispute resolution and applicable recordkeeping requirements.
Different types of information may have different retention periods.
When information is no longer required and we are not legally required to retain it, we take reasonable steps to securely destroy it or permanently de-identify it.
You may request deletion of your information, although some records may need to be retained to meet legal obligations.
- Accessing or Correcting Your Information
You may contact us to request access to personal information we hold about you or to ask us to correct information that is inaccurate, incomplete, out of date, irrelevant or misleading.
We may need to verify your identity before responding.
We will respond within a reasonable period and explain any lawful reason why a request cannot be fulfilled in whole or in part.
Please contact:
Privacy Contact: Kat Vcelka
Email: hello@theevolvedyou.com
- Withdrawing Consent
Where we rely on your consent to collect, use or disclose information, you may contact us to withdraw that consent.
Withdrawal will apply to future activities to the extent required by law and may affect our ability to continue providing certain services.
Withdrawal does not automatically require deletion of information we are legally permitted or required to retain.
- Privacy Complaints
If you have a concern about how your information has been handled, please contact us using the details above.
We will acknowledge your complaint, investigate it and aim to provide a response within 30 days.
If you are dissatisfied with our response, or believe your privacy rights have been breached, you may contact the Office of the Australian Information Commissioner (OAIC).
Website: www.oaic.gov.au
Phone: 1300 363 992
You may also have rights under other applicable privacy or health records legislation.
- Children and Young People
Our individual coaching services are primarily intended for adults unless a service is specifically offered to younger participants.
Where services are provided to a person under 18, we will consider their capacity to consent, any applicable parent or guardian requirements, and relevant privacy and safeguarding obligations.
We do not knowingly collect sensitive information from children without an appropriate legal basis.
- Professional Scope and Boundaries
The Evolved You provides coaching, education and wellbeing services.
Our services are not intended to replace medical treatment, psychological diagnosis, psychiatric care or emergency mental health services.
Where appropriate, we may recommend seeking assistance from a qualified healthcare professional.
We aim to work within our professional qualifications and the scope of the services we provide.
- Changes to This Policy
We may update this policy to reflect changes to our services, technology, business practices or legal obligations.
The current version will be available on our website, with the date of the latest update displayed.
Where required, we will provide additional notice or seek consent for material changes in how information is handled.
- Contact Us
For privacy questions, confidentiality concerns, access requests or complaints, please contact:
The Evolved You | I Am Kat Vee
Business operator: The Trustee of the Vcelka Trust
Email: hello@theevolvedyou.com
Websites: theevolvedyou | iamkatvee.me
We value the trust you place in us and are committed to treating your personal information with care, respect and appropriate confidentiality.
